Privacy Policy
Everest Fuel Privacy Policy
1. Introduction
Everest Fuel Management, LLC (“Everest”, “we”, “our” or “us”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, disclose, transfer and protect personal information when you:
• Visit our website;
• Use our mobile application;
• Request fuel management or aviation support services;
• Contact us;
• Register for an account;
• Subscribe to marketing communications;
• Apply for employment opportunities; or
• Otherwise interact with Everest.
Everest Fuel Management, LLC acts as the data controller for the personal information described in this Privacy Policy.
2. Personal Information We Collect
Category of Personal Information Examples
Identity Information Name, date of birth, government-issued identification documents and photographs
Contact Information Email address, telephone number, mailing address and business contact details
Business Information Company name, business address, company registration details and job title
Customer and Service Information Account information, fuel orders, aircraft information, service requests and communications
Payment Information Billing details, payment information and bank account details where applicable
Recruitment Information CVs, employment history, qualifications, references and interview records
Technical Information IP address, browser type, device information, website usage information and security logs
Marketing Information Marketing preferences, newsletter subscriptions and survey responses
Location Information Device location information where enabled
We may also collect any other personal information you choose to provide when communicating with us, requesting services, submitting enquiries, applying for employment opportunities or otherwise interacting with Everest.
3. How We Use Personal Information and Our Lawful Basis
Purpose of Processing Categories of Personal Information Lawful Basis
Providing fuel management and aviation support services and managing customer accounts Identity, Contact, Business and Customer Information Performance of a Contract
Processing payments and maintaining financial records Identity, Contact and Payment Information Performance of a Contract and Legal Obligation
Communicating with customers, suppliers and business contacts Identity, Contact and Business Information Performance of a Contract and Legitimate Interests
Improving our services, website and customer experience Technical, Marketing and Usage Information Legitimate Interests and Consent where required
Marketing our products and services Identity, Contact and Marketing Information Consent and/or Legitimate Interests where permitted by law
Protecting our systems, preventing fraud and complying with legal obligations Identity, Contact, Technical and Customer Information Legitimate Interests and Legal Obligation
Managing recruitment activities and assessing candidates Identity, Contact and Recruitment Information Legitimate Interests, Performance of a Contract and Legal Obligation
4. Cookies and Similar Technologies
We use cookies and similar technologies to operate our website, improve user experience, understand website usage and support our marketing activities.
The categories of cookies we may use include:
• Strictly Necessary Cookies
• Functional Cookies
• Analytics Cookies
• Advertising Cookies
Users can manage their cookie preferences through our cookie management platform.
5. Sharing Personal Information
We may share personal information with:
• Affiliated companies;
• Technology and hosting providers;
• Payment service providers;
• Recruitment service providers;
• Marketing service providers;
• Professional advisers and auditors;
• Regulatory authorities; and
• Law enforcement agencies where required by law.
We do not sell personal information.
6. International Data Transfers
As a global business, we may transfer personal information internationally.
Where personal information is transferred outside the country in which it was collected, we implement appropriate safeguards where required by law, including Standard Contractual Clauses, the UK International Data Transfer Addendum, adequacy regulations or other legally recognised transfer mechanisms.
7. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, including legal, regulatory, tax, accounting and operational requirements.
Retention periods may vary depending on the type of information and applicable legal requirements.
8. Information Security
We maintain appropriate administrative, technical and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration or destruction.
These measures may include access controls, encryption, multi-factor authentication, security monitoring and incident response procedures.
9. Artificial Intelligence and Automated Processing
Everest may use technology-assisted tools to improve efficiency, security and service delivery.
Where artificial intelligence or automated technologies are used, appropriate human oversight is maintained.
Everest does not make decisions that have legal or similarly significant effects based solely on automated processing unless authorised by applicable law.
10. Your Rights
Depending on your location and applicable law, you may have the right to:
• Access your personal information;
• Correct inaccurate information;
• Delete personal information;
• Restrict processing;
• Object to processing;
• Withdraw consent where processing is based on consent;
• Request data portability; and
• Lodge a complaint with a supervisory authority.
11. Privacy Rights for California Residents
If you are a California resident, you may have additional privacy rights under applicable California law, including the right to request access to, correction of, or deletion of your personal information.
Privacy rights requests can be submitted using the contact methods listed in the Contact Us section below.
12. Contact Us
If you have questions about this Privacy Policy, please contact us using our Privacy Request Portal:
https://submit-irm.trustarc.com/services/validation/short/62385859
You may also contact us by writing to:
Data Privacy Team
Everest Fuel Management, LLC
26180 Curtiss Wright Parkway
Richmond Heights, OH 44126
Contact number: 888-309-2214
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
Any material changes will be published on our website together with the revised effective date.
Last Updated: June 2026